Last Modified:
December 14, 2021

best podcast transcription services

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There is a debate raging about whether podcasts or blogs are better for your digital marketing strategy. 

Some contend that blogs are a better marketing tool because they are less expensive to create, can be more easily optimized for SEO, and include visual elements that podcasts lack by design.

On the other side of the debate, podcast enthusiasts claim that podcasting is the way of the future. They are much more convenient to digest and are skyrocketing in popularity.

According to a study by Edison Research and Triton, only 11% of people in the United States listened to podcasts in 2006. By 2019, that number exceeded 50% for the first time with 144 million people having reported listening to them.

Podcast Listeners in the United States from 2006 to 2019 According to The Infinite Dial

However, this debate seems a little silly. Some people prefer reading a blog post while others prefer listening to a podcast. I enjoy a good mix of both, and it’s likely your audience does as well.

Thus, the best solution to this debate isn’t picking one side over the other. Instead, you should try using transcription services to create easily readable text that you can use for your blog. While transcription used to be a tedious process, today the best podcast transcription services with almost no hassle. 

So, why settle for one over the other when you can have the best of both worlds? To learn more, check out my guide of the best transcription podcast services for you and your brand.

What is the Best Podcast Transcription Service?

1. Rev.com

Accurate transcription service best for businesses of all sizes ($1.25/minute).

Rev.com Homepage

Rev.com is my favorite service for transcribing audio files. It’s accurate and reasonably priced, making it super easy to transform all your other audio files into text-based formats that you can use on your site and get SEO benefits from.

Key Features: 

  • Quick Turnaround Time: Rev.com offers a 12-hour turnaround time.
  • High Accuracy: The platform offers an outstanding 99% accuracy.
  • Affordable Pricing: Rev.com is an affordable service, starting at $1.25 per minute.

Pricing: 

Rev.com Pricing Page

Rev.com’s services are priced at just $1.25/minute, which is extremely competitive for human transcriptions.  They also have $0.25/audio minute as an option, but this only promises 80% accuracy as it’s a machine-generated transcript. 

You also get the following for no additional fee: 

  • Rev.com offers a quick turnaround time with a free 12-hour delivery guarantee
  • If there are multiple speakers on the audio recording, they can have the individuals tagged so you know who said what.
  • They’re able to work with accents, which can be crucial if one of the speakers is from another area of the world.

Get Started With Rev.com

2. Sonix

Excellent podcast transcription software with other services, interactive features, and integrations ($10/hour).

Sonix Homepage

Sonix allows you to convert raw interviews into polished text with a quick turnaround time — usually in just a few minutes for one transcript. You’ll be able to use the transcript together with your podcast audio for optimal SEO benefits. 

Additionally, with a suite of useful other services, you can also easily upload Sonix transcripts to Google Docs to edit, revise, and format them for your blog or another digital marketing channel.

Key Features:

  • Free Trial: Sonix offers a 100% free trial with 30 minutes of free transcriptions.
  • Collaborative Tools: You can simplify your podcast production workflow and easily collaborate with your team on podcast production to help grow your audience.
  • Seamless Integrations: You can also integrate Adobe Audition in just a few clicks or use Zapier to immediately load a Sonix transcript into Google Docs.

Pricing: 

Sonix Pricing Page

Sonix has three simple pricing plans, which are as follows:

1. Standard Plan: $10/hour

  • Pay-as-you-go
  • Perfect for project-based work

2. Premium Plan: $5/hour + $22/month per user

  • Subscription services
  • Ideal for more frequent needs
  • Comes with advanced collaborative tools

3. Enterprise Plan: Pricing provided upon request

  • Subscription services
  • Great for high-volume
  • Comes with advanced user control and billing options

Get Started With Sonix

3. Happy Scribe

A solid service that uses both humans and AI to transcribe and translate audio into over 120 languages ($30 for three hours of transcriptions).

Happy Scribe Homepage

Happy Scribe offers human transcription services coupled with Artificial Intelligence to help you transcribe audio accurately, quickly, and cost-effectively.  

The platform also offers translation services to over 120 languages. This means you can upload your audio to Happy Scribe, translate it with a quick turnaround time, and then and then translate your transcript into different languages to suit the needs of your target audience.

All of this and more on a single platform!

Key Features:

  • All-in-One Platform: One of the key benefits of Happy Scribe is that you can transcribe audio, translate transcript, and add subtitles to video podcasts in one convenient place.
  • AI-Powered: State-of-the-art AI, together with the best language professionals, offers you highly accurate results.
  • Multiple Languages Supported: You can transcribe and add subtitles in English, French, German, Spanish, and various other languages.

Pricing: 

Happy Scribe Pricing Page

Happy Scribe has no hidden fees. You only pay for the length of the video or audio file you want to be transcribed. 

When you top up your account, your credits on the platform never expire. 

Pricing is as follows:

  • Automatic (with Subtitles): $0.20/minute
  • Human-Made (with Subtitles): $1.95/minute

Get Started With Happy Scribe

4. Trint

A slick automated transcription service ideal for simpler tasks ($48/month).

Trint Homepage

Trint is a great automated transcription service with easy-to-use editing software. It’s ideal for simpler tasks, and the tools on the platform make it easy for you to transcribe your audio and turn it into editable and shareable content in over 30 languages.

Key Features:

  • Trint App: With the platform’s iOS App, you can capture high-quality content from anywhere.
  • AI-Powered Transcription lets you record phone interviews and upload audio files in one click.
  • Free Trial: The platform offers a free trial so you can test out the service before committing to a paid plan.

Pricing: 

Trint Pricing Page

Trint’s pricing plans are as follows:

1. Starter Plan: $60/month

  • Transcribe 7 files/month
  • Add custom vocabulary
  • Identify speakers automatically
  • Capture audio and video from iPhone and Zoom
  • Search and play features
  • Highlight and strikethrough
  • Share transcripts for viewing and commenting
  • Export subtitles and other formats
  • Translate into 54 languages
  • Integrate Adobe Premiere Pro

2. Advanced Plan: $75/month

  • “Starter” features +
  • Unlimited transcriptions

3. Pro Team Plan: $85/month per user

  • “Advanced” features +
  • Tools and secure workspaces to collaborate with teams
  • Edit simultaneously with others
  • Team management features
  • Centralized billing

Get Started With Trint

5. Temi

Audio transcription services powered by advanced speech recognition software ($0.25/minute).

Temi Homepage

Temi is a great podcast transcription service. It’s simple to use and designed to provide you with quick and affordable transcripts for your audio or video recordings using high-quality speech recognition technology. 

However, the automated service isn’t as accurate as other AI/human hybrid services, although it’s great for improving the searchability of your podcast.

Key Features:

  • Simple Audio Transcription Process: The platform has a simple and straightforward process for transcribing podcasts.
  • Speaker Identification: There are excellent speech recognition features for identifying different speakers on your podcast before or after you transcribe it.
  • Affordable Pricing: Temi offers inexpensive audio transcription options which makes it ideal for small businesses and individual podcasters.

Pricing: 

Trint Pricing Page

You can use Temi for free. Simply upload an audio or video file under 45 minutes and click “transcribe“. 

The free trial offers you access to all the platform’s features and no credit card is required.

  • Audio Transcription: $0.25 per audio minute
  • No subscriptions
  • No additional charges
  • No minimum

Get Started With Temi

6. Descript

A powerful all-in-one platform with editing functionality to transcribe both audio and video files (Starts from Free).

Descript Homepage

Descript is a cross-platform tool whose transcription software is perfect for recording, editing, and transcribing your podcast. It allows you to upload, transcribe, and edit both audio and video files.

It comes with powerful AI features that allow you to correct any mistakes easily and offer 96% transcription accuracy. 

The software also detects multiple speakers easily and you can transcribe an hour-long podcast in just three minutes!

Key Features:

  • Lyrebird AI: The software is equipped with powerful AI for a quicker turnaround.
  • Quick Turnaround: You can get your podcast transcribed quickly thanks to the platform’s quick transcription turnaround.
  • Editing Tools: Descript also has powerful editing tools that allow you to edit audio and video files easily.

Pricing: 

Descript Pricing Page

Descript has four pricing plans:

1. Free Plan: $0/month

  • Three hours of transcription
  • Full editing features for all video files and audio files
  • Unlimited screen recordings
  • Studio Sound effect
  • Overdub trial

2. Creator Plan: $15/month per editor

  • “Free” features +
  • 10 hours of transcription/month
  • Watermark-free video export

3. Pro Plan: $30/month/editor

  • “Creator” features +
  • 30 hours of transcription/month
  • Unlimited Overdub
  • Filler Words Pro
  • Publish Pro
  • Audiograms Pro
  • Batch file export

You can also get custom services by contacting the Descript team on their site. 

Get Started With Descript

7. Simon Says

This platform offers a unique transcription process for podcasters ($15/hour).

Simon Says Homepage

Simon Says is a great piece of transcription software designed for the masses. With it, you’ll be able to easily implement transcription into your workflow and upload your transcripts to your blog or other digital marketing channels without any hassle. 

Simply upload your file into Simon Says, and the platform will provide you with a detailed transcript of your audio recording. Then you can edit speakers, search and replace words, and export your text into various files using this transcription software.

Key Features:

  • Search and Replace Feature: Quickly replace one word with a different one throughout your podcast transcript.
  • Easy Exports: Export your transcription into YouTube or Facebook captions, Word documents SRT files, etc.
  • Free Trial: You can use Simon Says for free by signing up for a free trial.

Pricing: 

Simon Says Pricing Page

Simon says offers simple plans which are as follows:

1. Pay-as-you-go: $0/month

Ideal for infrequent users

  • $15/hour or $0.25/minute (depending on file duration)
  • Advanced AI functionality
  • World-class transcription editor
  • Expert audio and video editing apps, etc.
  • Video Subtitle Editor to preview and adjust captions on all your video uploads

2. Starter Plan: $20/month

Ideal for freelancers 

  • Everything in the “PAYG” plan +
  • Includes 2 hours of credit/month (additional credit is $7.50/hour)
  • Team collaboration tools for audio and video editing
  • Reduced costs to transcribe audio and video files into text

3. Pro Plan: $35/month

Perfect for production pros

  • Everything in the “Starter” plan +
  • 4 hours of credit/month (additional credit at $6.50/hour)
  • Enhanced Video Assembly Editor to transcribe and edit video files with your team
  • Import files up to 20 GB
  • Custom dictionaries for improved accuracy
  • Access the latest AI features and speech models

Get Started With Simon Says

8. InqScribe

An affordable solution to accurately transcribe your podcasts (Starts from Free).

InqScribe Homepage

InqScribe can only be used on PC and Mac computers. You can install the software for free, but if you want to unlock features for printing, saving, and exporting your transcripts, then you have to upgrade to the premium plan which costs $99 for the individual license.

Key Features:

  • Affordable Solution: If you require regular podcast or video transcription services, then this is a great solution to consider.
  • Full Support: Transcribe virtually all audio and video file formats are supported on the platform.
  • Multilingual Functionality: You will get excellent and accurate multilingual transcripts for your videos and podcasts.

Pricing: 

InqScribe Pricing Page

You can download the software for free. Sign up for a free 14-day trial to test out all the different features. An individual license costs $99, and you get volume pricing for 5 licenses or more.

1. Individual license: $99

2. Volume pricing: 

  • 10% off for 5 or more licenses
  • 15% of for 10 or more licenses
  • 30% off for staff at academic/nonprofit organizations
  • $60 off single license for students

Get Started With InqScribe

9. Castos

A platform with a powerful voice typing tool for automatic podcast transcription ($19/month).

Castos Homepage

This platform is designed to help you save time when you transcribe your audio, allowing you to focus more on creating and marketing your podcast. 

You’ll be able to get high-quality text files to maximize your SEO impact and improve your podcast’s accessibility. 

There’s also easy billing, so you get one simple flat fee to transcribe and expand the online visibility of your brand.

Key Features:

  • Free Trial: You can sign up for a free 14-day trial to test out any of the premium plans.
  • Downloadable Files: Download PDFs to use on your website or email.
  • Enhance SEO: Transcribe and share your audio with a wider audience to boost your reach.

Pricing: 

Castos Pricing Page

Castos has 3 subscription packages. This is a podcast hosting platform that gives you a ton of additional features with each plan:

1. Starter Plan: $19/month

A great standard package for podcasters who are just getting started.

  • Unlimited episodes
  • In-depth listener analytics 
  • Up to 100 private subscribers
  • 20,000 downloads/month
  • PDF text files for listener downloads

2. Growth Plan: $49/month

Ideal for podcasters focused on promoting their show.

  • “Starter” features +
  • YouTube Videos republishing functionality
  • Headliner Audiogram Integration
  • 250 private subscribers
  • 75,000 downloads/month

3. Pro Plan: $99/month

Perfect for podcasters who want enhanced analytics.

  • “Growth” features +
  • Video and audio file hosting
  • Advanced analytics
  • 500 private subscribers
  • 200,000 downloads/month

Get Started With Castos

10. Audext

A platform with automatic and personal transcription services for podcasters ($12/hour).

Audext Homepage

Audext has advanced transcription software designed to convert your audio to text in a quick and accurate way. 

This app will help you save valuable time transcribing your audio files into usable, SEO-enhancing text material.

Automatic and professional options are available and you can sign up for a free 30-minute trial on the website. 

Key Features:

  • Fast Transcription: AI-powered features for fast and automatic transcription of all your podcast episodes.
  • Inbuilt Editor: Highlight active words, use the “find and replace” feature, and alter playback speed with the powerful editor on the platform.
  • Speaker Identification: Use this feature to quickly and easily identify speakers in interviews.

Pricing: 

Audext Pricing Page

Audext has 3 subscription packages, each with a different cost:

1. Classic Plan: $0/month

  • This standard package includes 30 free trial minutes for 7 days ($12/hour after that)
  • Free editing and sharing
  • 24/7 support

2. Subscription: $30/month

  • “Classic” features +
  • 2 hours of transcription included ($5/hour after that)
  • Cancel any time

3. Enterprise Plan: Custom pricing upon request

  • “Subscription” features +
  • 5 hours of transcription 
  • Custom price for each next hour 

Get Started With Audext

Additional Options for Transcribing Audio Files: 

  • Scribie: A solid service that makes the whole transcription process easy. 
  • Transcription Panda: A highly accurate service for the entire transcription process .
  • Otter: A platform with real-time transcriptions powered by AI.
  • TranscribeMe: A human-based service that works extremely well.
  • GMR Transcription: A rich set of services for reasonably accurate transcripts.
  • GoTranscript: Nearly-perfect transcripts done by real people.

Types of Podcast Transcription Services and Software

There are several different ways in which you can get your podcasts transcribed. This will involve a human, AI, or a combination of both. The three most general methods for audio and video file transcription include:

  • Human Transcription Services: Human transcribers create the most accurate transcripts. However, it costs more to hire a human to transcribe audio compared to AI. Usually, to transcribe 1 minute of audio will cost at least $1 if a human is doing the transcribing.
  • AI Services: Artificial intelligence makes transcribing a lot less time-consuming. It uses machine learning to upload audio and transcribe it with a quicker turnaround time. Many of these tools come in the form of web-based software and are developed by speech recognition experts who have designed the service so that audio is transcribed automatically and quickly.
  • Human and Artificial Intelligence Hybrid Services: Using humans and AI together is arguably the best method of transcription. By combining web-based software or an app-based platform with a human assistant ensure a quick turnaround time and increased accuracy. Thus, Human+AI services are quickly becoming the industry standard.

What Features to Look For in A Podcast Transcription Service

Listed below are the features to consider when choosing a transcription service for your audio content:

1. Speed: Fast and accurate transcriptions are important for podcasters if you want to get your transcribed episode online as soon as possible and increase the online visibility of your content. So make sure you choose a platform that offers reliable transcriptions at a fast speed.

2. Accuracy: There is no point getting fast transcriptions if the text is all nonsense. You must choose a platform that has a high accuracy rate so that you have highly usable end results. In other words, you need fast and accurate transcriptions.

3. Pricing: Different platforms have different pricing plans, and you must choose one that makes sense for your business according to your needs and budget. 

For instance, if you are an individual who only transcribes a few files each month, there’s no point in signing up for a subscription plan that offers many hours of audio transcriptions every month.

How Can A Professional Transcription Service Help Grow Your Podcast?

There are many reasons why you might consider transcribing your podcast episodes, but for the most part, transcribing your show is done in order to boost your marketing efforts. 

Listed below are 4 ways a transcription service can help you grow your podcast:

1. Increase Search Engine Optimization Rankings: Transcribing your audio or video podcasts will help you rank on search engines. Google and other search engines scour your websites and digital marketing channels searching for relevant keywords in articles, blogs, social media posts, and more. Unfortunately, these search engines aren’t the best at searching for audio files quite yet. Thus, creating a transcript is a great way to create a piece of written content that Google can find.

2. Increase Accessibility: Scoring highly on search engines is one way to increase the accessibility of each podcast episode you create. Additionally, a podcast transcript can increase the accessibility of your content by allowing you to more easily generate content such as blog articles and even memes based on those the transcribed audio.

3. Get More Content Shares: By transcribing each of your audio episodes, you can upload both the audio and text on your blog. You can also take the text and upload it into social networks posts with links to the whole audio, increasing content shares while increasing accessibility to all of the content you upload and share across your digital marketing mix.

4: Build Thought Leadership: Transcripts can help make your content and brand messaging more accessible to a wider range of listeners. In turn, this helps you build thought leadership in your space.

Podcast & Audio Files Transcription Q&A

Do Audio File Transcripts Help Grow a Podcast?

In addition to transcribing podcasts, you can also transcribe other types of audio. Some software or human-based services even transcribe video files, translate transcriptions, and add subtitles to videos on YouTube or other video-sharing platforms.

Furthermore, if you don’t have the budget to transcribe your entire podcast library or even a whole episode, you can take parts of the audio and transcribe that into text.

This text can be strategically used to create hashtags or target keywords in your social network posts. In turn, also include a link to your audio podcast on SoundCloud, a video podcast to YouTube, or any other part of your digital marketing mix you are seeking to optimize.

Of course, you can use the text from the audio files for many other purposes. For example, you can use quotes to create memes or other images to share on Instagram, Facebook, Snapchat, and a whole litany of other social networks.

So, in short, audio transcripts can help grow a podcast. But they can also be used to create unique content that can be uploaded and shared across your digital marketing mix to increase your brand’s reach.

How Can I Transcribe an Audio File for Free? 

A lot of the transcription services outlined in this article offer free trials for their services. You can sign up for any or all of them to start transcribing your podcast for free.

There is also a variety of free web-based software you can find on Google for limited transcriptions, but these sorts of software often don’t provide the best results.

Another way to transcribe your podcasts for free is to do it yourself. But I can tell you from personal experience that the transcription process is cumbersome and tedious. Personally, I prefer to just pay the experts.

How do I Turn my Audio Into a Transcript?

There are four primary ways to turn an audio file into a transcript:

  • Manually transcribe it yourself
  • Use an Artificial Intelligence tool
  • Use a human-based service
  • Use a hybrid AI-human service

In the list above, I’ve included a variety of AI, human, and hybrid transcription software and services that you can use to transcribe an audio file.

Can You Search Within a Transcribed Podcast?

When a podcast or other audio file is transcribed, it makes it a lot easier for users to search within the episode. You can target specific keywords or phrases and immediately be taken to the relevant time-stamped section of the show. Some software even helps you to format your transcripts with headings and other tools to help your searches go more smoothly.

How do I Transcribe Apple Podcasts?

You can get transcriptions for any podcast, including Apple podcasts by signing up on any of the services outlined above. Apple also provides searchable audio transcripts for eligible podcasts in iOS 13. This means that when you search for a specific term on a transcribed show, the app will look up the term in your podcast transcripts, titles, and topics.

A Final Look at Podcast Transcription Software and Services— Summary & Top Picks

Transcribing a podcast from an audio file into a text file is one of the easiest ways to increase the reach of your audio, generate new content for your digital marketing mix, and optimize your SEO strategies across all of your channels.

However, to ensure you’re getting the most out of your podcast transcripts, you need to make sure that you are using AI transcription software or the services of human transcription to maximize your ROI throughout the whole transcription process.

Here are my Top Picks:

  1. Rev.com: Providing highly accurate transcriptions, this human transcription service is a great option for businesses of all sizes.
  2. Sonix: Excellent AI transcription software that comes with a suite of other services, interactive features, and integrations for your audio recordings and transcripts.
  3. Happy Scribe: A solid service that uses both humans and AI to transcribe and translate audio into over 120 languages

Using the tools, software, and services found on this list will help you to find a human, AI, or hybrid transcriber to create transcribe all your podcasts and video files into text-based content. Then you can use your new content to expand the reach of your digital marketing strategies.

Which podcast transcription services do you prefer? Do you have any questions about the services I’ve discussed above? Let me know your thoughts in the comments below, and I will be sure to reply!

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